|
Accounting Records |
Retention Period |
|
Accounts Payable |
7 years |
|
Accounts Receivable |
7 years |
|
Audit Reports |
Permanent |
|
Chart of Accounts |
Permanent |
|
Depreciation Schedules |
Permanent |
|
Expense Records |
7 years |
|
Annual Financial Statements |
Permanent |
|
Fixed Asset Purchases |
Permanent |
|
General Ledger |
Permanent |
|
Inventory Records |
7 years |
|
Loan Payment Schedules |
7 years |
|
Purchase Orders |
7 years |
|
Sales Records |
7 years |
|
Tax Returns |
Permanent |
|
Bank Records |
|
|
Bank Reconciliations |
2 years |
|
Bank Statements |
7 years |
|
Cancelled Checks |
7 years |
|
Electronic Payment Records |
7 years |
|
General Company Records |
|
|
Board Minutes |
Permanent |
|
Bylaws |
Permanent |
|
Business Licenses |
Permanent |
|
Contracts - Major |
Permanent |
|
Contracts - Minor |
Life + 4 years |
|
Insurance Policies |
Life + 3 years (check w/ agent) |
|
Leases/Mortgages |
Permanent |
|
Patents/Trademarks |
Permanent |
|
Shareholder Records |
Permanent |
|
Stock Registers |
Permanent |
|
Stock Transactions |
Permanent |
|
Employee Records |
|
|
Benefit Plans |
Permanent |
|
Ex-Employee Files |
7 years |
|
Employment Applications |
3 years |
|
Employment Taxes |
7 years |
|
Payroll Records |
7 years |
|
Pension Profit Sharing Plans |
Permanent |
|
Real Property Records |
|
|
Construction Records |
Permanent |
|
Leasehold Improvements |
Permanent |
|
Lease Payment Records |
Life + 4 years |
|
Real Estate Purchases |
Permanent |
